CENTER FOR ONLINE LEARNING

FACULTY CONTINGENCY PLAN

Section 1: Initial Preparation

To facilitate the migration of instruction to an online platform, the Center for Online Learning (COL) has outlined the following strategies and processes for instructors. Contact Archana Bhandari with any questions regarding the information below.
The Center for Online Learning recommends conducting instruction through Canvas, but faculty are free to use any combination of the following:

1. Canvas, HCCC’s Learning Management System (Recommended)

2. WebEx, HCCC’s videoconferencing tool

3. HCCC Email through Gradebook (via Liberty Link in the My Hudson Portal).

To prepare yourself to work through a contingency please use the provided resources and checklist. These do not cover everything but have organized identified needs.

1. Ensure access through a computer preferably or a smart phone if you do not own a computer. If not, do you have regular access to a smartphone? Does your smartphone have consistent Wi-Fi internet access?

2. Have you attended an online orientation session or attended a workshop to familiarize yourself with online instruction?

3. Have you familiarized yourself with the additional resources on HCCC’s portal (https://myhudson.hccc.edu/) and website pertaining to online instruction (https://www.hccc.edu/OnlineLearning/Resources-Online-Students/)?

4. Ensure that you have access to all the files you may need by saving them to a USB flash drive or OneDrive Offsite Access To College Documents

5. Free Internet information
FCC agreement stating that providers will waive late fees, not cutoff service for lack of payment, and open hot-spots.
Comcast COVID-19 response: offers free WiFi for 2 months to low income families plus all Xfinity hot-spots are free to the public during this time
Charter Free Internet offer for 2 months
AT&T COVID-19 response: offers open hot-spots, unlimited data to existing customers, and $10/month plans to low income families
Verizon COVID-19 response: no special offers, but following the FCC agreement.
Sprint COVID-19 response: follows FCC agreement, provides unlimited data to existing customers, and, starting Tuesday, 3/17/2020, will allow all handsets to enable hot-spots for 60 days at no extra charge.
T-Mobile COVID-19 response: follows FCC agreement, plus unlimited data to existing customers, and, coming soon, will allow all handsets to enable hot-spots for 60 days at no extra charge.

Section 2: Instructional Modes Options

CANVAS

1. All course sections have a shell on Canvas that instructors can fill with course information, instructional materials, and assignments.

2. Each course’s instructor and enrolled students have access to a course’s Canvas shell.

Resources available to faculty temporarily transitioning on-ground classes to the Canvas platform:
1. A faculty online orientation to teaching online.

2. Daily workshops held twice a day in person and recordings of the workshops are available online. Click here for more information

3. Webinar-style workshops (Coming Soon) offered through Canvas Support. Webinar workshops are also recorded.

4. Faculty Orientation including helpful information and tips.

5. A sample module has been created in the Faculty Orientation. Faculty are strongly encouraged to use this sample module as a template for their own instructional design needs. ( All faculty who attend the daily workshops, will have it in their module section in CANVAS)

6. Faculty mentors have been identified to assist their peers in transitioning course content to the Canvas platform. Faculty mentors will also provide pedagogical support.

7. 24/7/365 support from Canvas through chat, email, and phone (833-685-8350)

8. Expanded support hours from The Center for Online Learning during the next week (16-22 March 2020). The COL can be contacted through email Monday – Friday 9 a.m. to 7 p.m. and Saturday 10 a.m. to 12 noon.

9. CISCO- We’re going live this Thursday to provide a face to Webex, and a forum to facilitate support for you all - you’re not alone! Register and join our EDU community chat call amongst us friends! The format is casual/drop-in (bring coffee/kids/dogs etc. ??) Team Webex will be on hand to answer questions, but the focus is to invite you all to join and share your successes/challenges/asks during this time amongst friends? 

Register HERE!
Thursday, March 26, 12pm Eastern Daylight Time / 9am Pacific (GMT -4:00)

10. EDUCAUSE Webinar: March 26, 1-2 pm ET

Resources available to students:
1. A student orientation to taking a course online

2. Resource Page on the HCCC Website and also can be found in every CANVAS course.

3. 24/7/365 support from Canvas through chat, email, and call-in (833-685-8350 )

4. Expanded support hours from The Center for Online Learning during the next week (16-22 March 2020). The COL can be contacted through email Monday – Friday 9 a.m. to 7 p.m. and Saturday 10 a.m. to 12 noon.

WebEx
At this time WebEx cannot be used inside Canvas. However,you can send the link to your room through an email or announcement in your Canvas course.

WebEx is HCCC’s videoconferencing tool and is another option for maintaining instructional continuity. Instructors can request a license for WebEx through HCCC’s Information Technology Services. WebEx does require license holders to download software.

Training
Workshops are available online on registering here.
Click here

How To:
Schedule a meeting through WebEx
Schedule a synchronous WebEx meeting (Overview session)
Record a WebEx meeting (Overview Session)

Additional WebEx Resources:
Cisco WebEx Coping with Low Bandwidth
Cisco WebEx Remote Working Best Practices
E-book on WebEx meetings
Faculty and Student Essentials eBook

Email :
Did you know that you can email all the students in your class through either Canvas or Liberty link?

Both Canvas and Liberty Link (via the HCCC Portal) provide instructors with the option of emailing their entire class. How to email students through Canvas is covered in the Faculty Online Orientation.
How to email students through Liberty Link