HCCC Benefits and Pensions

New Hire medical benefits are effective 60 days from start date. Please review benefits eligibility chart above.

Full Time New Hire Forms

*Medical Benefits are effective 60 days from the start date

**New Employees must complete Medical Benefits and Retirement enrollment within the first 30 days of employment.

Step 1: Medical Benefits

Review HCCC Employee Benefits (Medical Plans)
Complete New Hire Medical Benefit Forms
- Medical Enrollment must be completed and submitted within 30 days of the start date.

Step 2: Retirement Plans

Important Notice: If you are a current member of the NJ Alternative Benefit Plan (ABP) Retirement or Public Employee Retirement System, PERS, the employer must be notified within the first ten days of the start date. Employees who do not qualify for ABP will be enrolled in PERS. Eligibility must be verified prior to enrollment. Contact your Benefits Representative to verify.

Active PERS members must complete and sign the Report of Transfer form. (Complete highlighted information only.)

NJ Alternative Benefit Plan (ABP) Retirement Enrollment

PERS, Public Employee Retirement System enrollment

Step 3: Uploading Enrollment forms and Personal Documents

All personal documents, medical, and retirement enrollment forms must be submitted through Leapfile or in person.
- Leapfile is a secure website to share confidential information or documents.

How to Upload through Leapfile:

Secure Upload
Enter the HR Benefits email address (hrbenefitsFREEHUDSONCOUNTYCOMMUNITYCOLLEGE) and then click start.
Fill in your information, along with a subject and message.
Click on Select files to send.

Temporary Full Time Employee New Hire Enrollment

*Medical Benefits are effective 60 days from the start date

**New Employees must complete Medical Benefits and Retirement enrollment within the first 30 days of employment.

Step 1: Medical Benefits

Review HCCC Employee Benefits (Medical Plans)
Complete New Hire Medical Benefit Forms
- Medical Enrollment must be completed and submitted within 30 days of the start date.

Step 2: Uploading Enrollment forms and Personal Documents

All personal documents, medical, and retirement enrollment forms must be submitted through Leapfile or in person.
- Leapfile is a secure website to share confidential information or documents.

How to Upload through Leapfile:

Secure Upload
Enter the HR Benefits email address (hrbenefitsFREEHUDSONCOUNTYCOMMUNITYCOLLEGE) and then click start.
Fill in your information, along with a subject and message.
Click on Select files to send.

Adjunct Employee Forms

Review Adjunct Employee Benefits.

Medical Coverage for Adjunct Employees if offered directly through the state.

NJ Alternate Benefits Plan, ABP Enrollment

Public Employee Retirement System, PERS Enrollment

Colonial Life - Voluntary

Offers several programs focused on tax savings, and personal insurance protection that are available for you and your eligible dependents. Programs such as life insurance, life accident insurance, life critical illness insurance, disability insurance and PPO (Preferred Provider Organization) dental.

Working Advantage

We are here to support your personal and financial well-being through exclusive deals and limited time offers on the products, services, and experiences you need and love.

*Must have a valid work email address to Login.

Office of Faculty and Staff Development

NJM and Liberty Mutual

All HCCC employees receive a discount on Auto, homeowners, and renters' insurance.

The HCCC code for Liberty Mutual is 114295.
Contact Person: Mariel Gramuglia
Email: MARIEL.GRAMUGLIA@ComparionInsurance.com

T-Mobile

All HCCC employees receive a $10 discount on current and new plans.

AT&T Faculty (Teachers Appreciation Discount) and Staff Discount

All faculty and staff members receive a 25% discount on current and new plans.

LinkedIn Learning

All HCCC faculty, staff and students can take advantage of this professional development at any time. This is a great opportunity to build your professional development.

Visit our LinkedIn Learning User Guide to learn more about how to sign up and access LinkedIn Learning.

Professional Development

The Professional Development Plan addresses the needs of the entire college community by providing a model that reflects individual, institutional, instructional, and intellectual components.

EAP Overview Video
EAP Live Webinars 2023
EAP Legal Financial Information

Employee Assistance Program

HCCC employees receive free and confidential support 24/7, even on holidays. Employees receive three free counseling sessions, consultation on finances, legal needs, managing employees and life, crisis support, coaching, adult and childcare resources, personal and professional training, and digital Behavioral health tools.

EAP Support Line 800-624-5544 – Employees seeking to Request Counseling click here.

Please contact the Office of Human Resources for company code and login information at hrFREEHUDSONCOUNTYCOMMUNITYCOLLEGE.

Flexible Work Arrangement Policy

The College and its Board of Trustees (“Board”) are committed to supporting the effective balance of personal and professional responsibilities of faculty, staff and administration. Further, the Board recognizes that special circumstances may require emergency management and remote operations to maintain business continuity. At the direction of the President, the College may provide employees opportunities for flexible work arrangements, to include tele-commuting and flex time in a safe, professional and productive working environment as may be appropriate or required by law.

Policies and Procedures

Employee Flexible Work Arrangements Request Form

Family and Medical Leave Act, FMLA & New Jersey Family Leave Act

The Family and Medical Leave Act (FMLA) is a federal law that provides eligible employees of covered employers with unpaid, job-protected leave for specified family and medical reasons. Eligible employees may take up to 12 workweeks of leave in a 12-month period for one or more of the following reasons:

The birth of a son or daughter or placement of a son or daughter with the employee for adoption or foster care, and to bond with the newborn or newly placed child;
To care for a spouse, son, daughter, or parent who has a serious health condition, including incapacity due to pregnancy and for prenatal medical care;
For a serious health condition that makes the employee unable to perform the essential functions of his or her job, including incapacity due to pregnancy and for prenatal medical care; or
For any qualifying exigency arising out of the fact that a spouse, son, daughter, or parent is a military member on covered active duty or call to covered active-duty status.

Step 1: Request FMLA

Complete a FMLA Request Form.

*Upon receipt, Human Resources will be in contact with the employee to set up an appointment to discuss details of medical leave. A notice of approval will be sent to the employee requesting leave.

Step 2: Certification of Health Care Provider for Employee’s Serious Health Condition under the Family and Medical Leave Act

The employee requesting medical leave will need to provide a medical certification; Certification of Health Care Provider for Employee or Certification of Health Care Provider for Family Member.

Step 3: FMLA Designation Notice

Confirmation of requested medical leave. Employees must review Employee Rights and Responsibilities.

Returning to work from FMLA

At least one week prior to returning to work, employee must submit a Fitness for Work Certification and submit to the Office of Human Resources hrFREEHUDSONCOUNTYCOMMUNITYCOLLEGE, or Contact the Director of Benefits and Compensation. Subject: Benefits FMLA

Applying for NJ Temporary Disability

Temporary Disability benefits can partially replace your wages when you must stop working due to a physical or mental health condition or other disability unrelated to your work, including pregnancy/childbirth and COVID-19.
How to submit an Online Application for NJ Temporary Disability Insurance.
How to submit an Online Application for Maternity NJ Temporary Disability and Family Leave Insurance.

Steps for Wellness

In collaboration with the College Life Committee of the All-College Council, the Office of Human Resources launched a Steps for Wellness program in the Summer of 2020.

This program is to promote selfcare, health and wellness for all students and employees. It is also an opportunity to celebrate individual and group achievements, as well as some friendly competition.

There is a group walk in the Fall and Spring semester challenge. Weekly reminders are shared with all to encourage participants and welcome new challengers.

Steps for Wellness is an 8 weeklong program which takes place every semester.

HCCC Students, faculty, and staff are welcome to join Steps for Wellness.

Steps for Wellness Weekly Submission and New Entries

Fall 2023 Semester Dates: September 25, 2023, through November 19, 2023
Spring 2023 Semester Dates: March 6, 2023 through April 30, 2023.
Fall 2023 Semester Dates: September 25, 2023 through November 19, 2023

Delta Dental Member Login

SEHBP (School Employees Health Benefits Program)

Members can enroll, make changes and view their medical SEHBP coverage through BenefitSolver.

BenefitSolver Access

Offered medical plans by SEHBP (School Employees Health Benefits Program):

GSHP (Garden State Health Plan) provided by Aetna NJ:
NJEHP (NJ Educators Health Plan) provided by Horizon Blue Cross Blue Shield

For more information, please visit the NJ Division of Pensions and Benefits Website.

Dental - Delta Dental NJ (PPO Plus Premier)

No premium cost to the employee, including employee & spouse, employee & child/ren, and family coverage.

Dental PPO Plus Premier Plan Summary

Delta Dental Mobile App

Vision – National Vision Administrators

No premium cost to the employee coverage. Low premium cost for dependents coverage.

NVA Member Login

NVA Plan Summary

NVA Mobile App

Health Waiver Stipend

A New Jersey law was passed that allows county colleges to provide a stipend if employees waive health benefits under the (SEHBP) if they are eligible for other coverage.

Health Waiver Stipend FAQ

Retirement, Pension, and Savings Plans

Alternate Benefits Plan, ABP

Employees of Hudson County Community College are considered a Local Education Employee. The ABP is a tax-sheltered, defined contribution retirement program for certain higher education faculty, instructors, and administrators. ABP provides retirement benefits, life Insurance, and disability coverage, which can help provide security in retirement.

Learn more about ABP

ABP Fact Sheet

ABP Carrier List

401a

More information coming soon!

PERS (Public Employees Retirement Systems)

The PERS (pension) is a defined benefit plan administered by the New Jersey Division of Pensions & Benefits (NJDPB).

Learn more about PERS

HCCC PERS Memo

PERS Fact Sheet

Member Benefits Online System (MBOS)

403b

The Additional Contributions Tax-Sheltered (ACTS) Program is voluntary and allows eligible employees to obtain supplemental tax-deferred annuities with a variety of providers through a salary reduction agreement. Participants can direct voluntary contributions among six authorized investment providers, each with a selection of investment choices to meet the needs and goals of retirement planning.

Learn more about 403b plan

403b Fact Sheet

Learn more about 457 plan

457

A 457(b) is a retirement plan designed specifically for state and local government employees that can supplement your pension and help you enjoy a more comfortable retirement.

Flexible Spending Account/Dependent Care Account Plan Summary

Flexible Spending Account/Dependent Care Account

Flexible Spending Accounts (FSA) are IRS-approved accounts that allow you to pay for eligible medical and dependent care expenses on a tax-free basis. When you enroll in an employer-sponsored Flexible Spending Account, your contributions are not subject to Federal, FICA and most state taxes. This means you bring home more money in your paycheck.

BRI, Inc. Member Login

Commuters Benefit Plan

Commuter Benefit Plan (CBP) allows you to set aside money from your paycheck before taxes to use for work-related mass transit expenses.

View Plans

Enrollment/Change Form

Paid Time Off Benefits

Full Time Employees
	Administrators	Support Staff	Confidential Staff
Accrued Annual Vacation Days	Up to 20	Up to 20 *Based on Years of Service	Up to 22
Accrued Annual Sick Days	Up to 15	Up to 15	Up to 15
Accrued Annual Personal Days	Up to 3	Up to 3	Up to 3
Accrued Annual Floating Holidays	5	5	5
Paid Holidays	12	12	12
Bereavement Days (Per 12 Month Period)	5	5	5

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35 hours per workweek (Facilities and Security Department employees are based on a 40 hour workweek)
Total amounts displayed within employee leave summary, reflect total amount of hours.
Floating Holidays and personal leave hours expire on June 30^th.
Vacation Rollover available up to a certain limit, based on respective bargaining agreement.

Full Time Faculty Members
Accrued Annual Sick Days	Up to 15
Accrued Annual Personal Days	Up to 3
Paid Holidays	12

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Tuition Assistance and Professional Development

Professional Development and Tuition Reimbursement

Full-time employees are eligible for up to $9,000 for Professional Development or Tuition Reimbursement.

Step 1: Prepare and complete an Employee Professional Development Plan and Professional Development Benefit Application with your direct supervisor. You may submit the last copy of your Employee Development and Performance Review form with Professional Goals in lieu of the Professional Development Plan.

An Employee Professional Development Plan is required one time unless the applicant changes career interest or academic program in a subsequent Professional Development Benefit application.

Prior to submitting to HR, please obtain approval signatures:

Direct Supervisor
Head of Department
Office of Finance - Finance Controller
Office of Human Resources - Final Approval

If applying to have travel-related expenses reimbursed, please complete the Travel Request Form with details of travel expenses on the Travel Reimbursement Form, including approvals required. This also applies for Non-Degree programs.

Requirements are in accordance with the Accounting - Travel Reimbursement Procedure.

Step 2: Submit the completed Employee Professional Development Plan Form, the Professional Development Benefit Application, and Travel Request Form (if traveling) before the start of the course(s)/training/conference/convention/seminar. Prepayment options may be available with some vendors.

Please note that travel-related expenses will be processed in accordance with the Travel Reimbursement Procedure.
*Final approval is required prior to reimbursement or prepayment submission.

The following supporting documents are required for approval:

Proof of registration for course(s)/training/conference/convention/seminar.
Employee Professional Development Plan and Professional Development Benefit Application
Travel Request Form – If applicable.
Travel Reimbursement Form – If applicable.

Click HERE to submit your supporting documents.
Note: Approval may take 3 to 5 business days.

Step 3: Ready to Submit for Reimbursement:

Please note that travel-related expenses will be processed in accordance with the Travel Reimbursement Procedure.

Supporting Documents required for reimbursement processing:

Proof of payment: Receipt must include the following:
- Name of the institution
- Name of the course(s)/training/conference/convention/seminar
- Date of transaction
- Form of payment made
- Employee name

Click HERE to submit your supporting documents.
Note: Approval may take 3 to 5 business days.

Once all documents are received, a reimbursement request will be submitted to Accounts Payable for processing. Accounts Payable may contact you directly with any questions about the supporting documents. If you have any questions please contact the Office of Human Resources/Benefits.

Contact Information:
hrbenefitsFREEHUDSONCOUNTYCOMMUNITYCOLLEGE

Tuition Waiver

Full time employees, their spouse and dependents may take courses at the College tuition free, inclusive of fees, provided space is available.

Step 1: Employee, Dependent, or Spouse must register for course(s) before submitting a Tuition waiver form.

Step 2: Complete a Tuition Waiver form.

(Waiver must be submitted within (8) Calendar Days of the first day of class.)

Approvals required prior to submitting to the Office of Human Resources;
Employee signature
Direct Supervisor
The Office of Finance, Finance Controller

Step 3: Once Tuition Waiver Form is completed and approved, forms should be submitted to the Office of Human Resources, at hrbenefitsFREEHUDSONCOUNTYCOMMUNITYCOLLEGE.

To assist with questions you may have regarding the Tuition Waiver benefit, please refer to the Frequently Asked Questions, FAQ or contact the Office of Human Resources.

Parking

Parking is available for all employees. More information can be found at Safety and Security.

Safety and Security

Delta Dental Member Login

SEHBP (School Employees Health Benefits Program)

Medical coverage is provided under the NJ School Education Health Benefits Plan, SEHBP.

Members can enroll, make changes and view their medical SEHBP coverage through BenefitSolver.

BenefitSolver Access

Offered medical plans by SEHBP (School Employees Health Benefits Program):

GSHP (Garden State Health Plan) provided by Aetna NJ:
NJEHP (NJ Educators Health Plan) provided by Horizon Blue Cross Blue Shield

For more information, please visit the NJ Division of Pensions and Benefits Website.

Vision - National Vision Administrators

No premium cost to the employee coverage. Low premium cost for dependents coverage.

NVA Member Login

NVA Plan Summary

NVA Mobile App

Dental - Delta Dental NJ (PPO Plus Premier)

No premium cost to the employee, including employee & spouse, employee & child/ren, and family coverage.

Dental PPO Plus Premier Plan Summary

Delta Dental Mobile App

Paid Time Off Benefits

Temporary Full Time Employees
	Administrators	Support Staff
Accrued Annual Sick Days	Up to 15	Up to 15
Accrued Annual Personal Days	Up to 3	Up to 3
Annual Floating Holidays	5	5
Paid Holidays	12	12

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Parking

Parking is available for all employees. More information can be found at Safety and Security.

Safety and Security

Learn more about Earned Sick Leave

NJ Sick Leave

You accrue earned sick leave at the rate of 1 hour for every 30 hours worked, up to a maximum of 40 hours of leave per benefit year.

Commuters Benefit Plan

Commuter Benefit Plan (CBP) allows you to set aside money from your paycheck before taxes to use for work-related mass transit expenses.

* Employee must work at least 20 hours per week to be eligible for enrollment.

View Plans

Enrollment/Change Form

403b

Learn more about 403b plan

403b Fact Sheet

Learn more about 403b plan

Alternate Benefits Plan, ABP

Learn more about ABP

ABP Fact Sheet

ABP Carrier List

403b

403b Fact Sheet

Online Access: BenefitSolver

Medical Directly Through State (BenefitSolver)

The part-time employee may enroll in any SHBP/ SEHBP plan that is provided by the employer. If an eligible employee elects to enroll and purchase coverage, the employee must pay the full cost of the coverage.

Health Benefits Coverage for Part-time Employee Fact Sheet

Tuition Reduction/Waiver

Adjunct faculty who are currently employed for nine (fall/spring) semesters or more and their immediate family (spouse and legal dependents) may be granted 100% tuition waiver for any credit course, as well as selected continuing education courses offered by the College.

Adjunct faculty who are currently employed for four to eight semesters may be granted 50% tuition reduction.

Adjunct Tuition Waiver Application

Tuition Waiver FAQ